Specific duties and responsibilities include, but are not limited to, the following:

Capital Project Management

• Manage assigned capital projects through all phases including planning, programming, design, procurement, construction, and project closeout.
• Assist in the development of project scopes, budgets, and schedules in collaboration with campus partners and university leadership.
• Review design documents at each phase for quality, alignment with user needs, budget adherence, and constructability.
• Coordinate the procurement process for design and construction services, including preparation of bid documents and evaluation of proposals.
• Monitor construction progress through site visits, inspections, project meetings, and ongoing communication with contractors and consultants.
• Administer project contracts, including processing RFIs, change orders, submittals, pay applications, invoices and state required documents.
• Maintain accurate and thorough project documentation, ensuring records are up to date and compliant with University and State requirements.

Stakeholder Coordination

• Serve as the primary point of contact for assigned projects, communicating regularly with campus stakeholders to ensure alignment and clarity.
• Collaborate with Campus Facilities Services, User-groups, IT, and other departments to coordinate technical requirements.
• Support campus move-in coordination, operations handoff, and warranty period oversight following project completion. 

Quality Assurance & Closeout

• Oversee the punch list process and ensure all items are resolved prior to project close. 
• Ensure proper delivery of final project documentation including as-built drawings, warranties, operations manuals, and training materials.
• Participate in post-occupancy evaluations to capture lessons learned and support continuous improvement.

Bachelor’s Degree and a minimum of 5 years' experience as a registered professional as a licensed architect (or engineer) is a minimum requirement.

Additional skills, experiences, and qualifications include:

• Strong organizational and time management skills.
• Proactive problem-solving abilities with attention to detail.
• Ability to interpret technical documents and communicate effectively with both technical and non-technical audiences.
• Collaborative and service-oriented approach to supporting campus partners and institutional objectives.

Preferred 

• Experience in a professional design firm.
• Experience in Facilities associated with higher education.
• Familiarity with State Building Commission policies and Tennessee public procurement procedures.