POSITION SUMMARY:  This position manages a wide variety construction and property management related Shopping Center retail projects including renovations, capital projects, tenant installation, typical Shopping Center management related issues and tenant improvements projects from conceptualization and budget through completion.   

ESSENTIAL DUTIES AND RESPONSIBILITIES:   

• Possess a combination of strong technical competencies, business acumen, excellent communication, organizational skills, bidding methodologies & project management skills as well as value engineering and problem-solving skills.
• Provide timely & accurate cost estimates for projects outlined in the Position Summary above and maintain comparative budget analysis.
• Execute both direct day-to-day customary construction management duties, as well as provide oversight and management of third-party construction management companies and its related professionals and suppliers, as necessary.
• Select, direct, bid a wide variety of professional service providers (to include but not be limited to) and supervise architects and engineers in the preparation and permitting of plans and specifications for renovation projects, tenant improvement projects and other capital projects to include, but not to be limited to, roofs and parking lots.
• Select, direct and supervise contractors in the bidding, contract preparation and execution of renovation projects, tenant improvement projects, development and capital projects.
• Provide oversight of complex tenant buildouts ensuring lease stipulations are followed & critical dates are tracked.
• Draft project appropriate & specific Landlord work letters for leases with cost estimates and revise as needed during negotiations.
• Draft, review, and/or comment on Landlord signage criteria as needed and have familiarity with local codes and regulations.
• Provide timely and accurate completion of schedules for renovation projects, tenant improvement projects and capital projects.
• Coordinate the preparation of construction contracts, along with all exhibits, with if necessary third-party construction attorneys for execution by Company.
• Manage the creation of all preliminary and final lease exhibits applicable to landlord and tenant construction related work.
• Create and manage tenant coordination status reports to track all efforts from leasing through Tenant opening.
• Monitor all Tenant and Landlord lease milestones to assure compliance with lease requirements.
• Monitor Tenant permitting and close-outs as required.
• Coordinate with onsite team for Tenant construction team to interface (approve insurance, temporary utilities, construction staging, etc.).
• During construction, onsite inspection and coordination as needed for assuring compliance, coordinating phasing with Tenant and Landlord teams.
• Provide scheduling and budgeting information to appropriate departments as required.
• Assist with other Lease, Property Management, and/or accounting duties as needed.
• Work on various departmental projects as needed.
• Monitor and maintain data and coordinate resolution and completion of all requests for information submittals.
• Directly supervise the efficient utilization of resources and make recommendations to senior management for improvement opportunities as necessary.
• Participate and take leadership role in progress meetings.
• Review and approve contractor application for payments as well as selected consultant invoices for processing that are consistent with the approved project budget or subsequent change orders.
• Analyze monthly construction job costs billings to ensure accuracy and timely billings.
• Track construction progress against the approved project schedule and constructions methods and means for expected quality.
• Issue change order logs for senior management review and approval.
• Administer punch list and project close-out activities, including acceptance and completion of project.
• Manage and maintain "As Built" construction drawings in the master file system for departmental use.

QUALIFICATIONS / SKILLS:

• Minimum of eight (8) years related experience.
• Firm knowledge of construction, project management and commercial – shopping center and retailer specific real estate.
• Must possess the ability to work effectively under time constraints.
• Must possess the ability to prioritize a heavy workload.
• Must possess organizational skills required to manage multiple projects and/or activities.
• Must possess interpersonal skills required to effectively function with the interdepartmental teams and project teams.
• Must be a confident self-starter with demonstrated decision-making abilities and is a results-oriented individual.
• Needs demonstrated leadership qualities.

About Poline Search Partners

Poline Search Partners is an international executive search firm specializing in the shopping center industry. We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.

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