Executive Assistant to CEO & Board Governance Administrator
Society for Corporate Governance, Inc.
Application
Details
Posted: 11-Nov-24
Location: NYC
Type: Full Time (Remote & In Office)
Salary: $85,000 to $100,000
Required Education:
4 Year Degree
Position Overview
Experienced, senior-level assistant to (i) provide day-to-day support to the Society President & CEO, (ii) administration for the Board of Directors and Board committees, and (iii) other office related support activities as directed. Responsibilities include, but are not limited to:
Maintaining CEO’s calendar, scheduling meetings, assisting with committees and board logistics and administration including agendas and minutes.
Making CEO travel arrangements and creating itineraries, preparing, reviewing, submitting and tracking expense reports, proofreading emails and correspondence.
With CEO, identifying, reviewing and tracking key internal/external deadlines to facilitate a timely response.
Coordinating logistics and prep materials for CEO with respect to Society speaking or representative engagements (handling hotel, airline, car rental, expense reports, etc.).
Developing relationships with peers of key constituents to aid in the successful planning and execution of internal and external CEO commitments.
Acting as administrative liaison to the Society’s Board and committees, distributing related communications including meeting materials and logistics information, and timely fielding of inquiries.
Supporting the Board nominations and governance processes (evaluations, surveys, bylaws proposals, annual meeting and voting logistics, etc.).
Organizing and maintaining meeting and ancillary records pertaining to the Board and other leadership meetings, as requested.
Providing support for National programs, as requested and as time permits.
Providing administrative support for National office activities, including policy and advocacy matters and working with the Society’s Operational lead, as time permits.
This position reports directly to the CEO but will work closely with other Society leaders and all staff.
Qualifications
Demonstrate high levels of oral, written, and interpersonal communications skills.
Be collaborative, well-organized, detail-oriented, flexible, and a self-starter.
Exhibit a high level of discretion, tact, and poise.
Have strong organizational and time management skills.
Be able to effectively plan work activities and manage to tight deadlines.
Desire and ability to act as a team player with a positive, constructive approach to addressing challenges and opportunities as they arise.
Appropriately represent the Society and CEO to Society members and the public at large.
Education and Experience
3+ years of experience supporting a corporate or non-profit executive and boards.
College degree. B.S or B.A degree in a business-related field of study required.
Proficiency in Microsoft Word, Excel, PowerPoint, and be technology oriented.
Familiarity with and prior use of a board portal is preferred (the Society uses Boardvantage).
Working Environment
We currently follow a hybrid work structure. Given the CEO interaction, we expect the postholder to work on site in our New York City office four days a week.
Some travel within the U.S. to attend or administratively support Society conferences and CEO related meetings is required.
The Society offers a full suite of subsidized healthcare, vision, dental and others plans, generous PTO based on experience and position level, and a 401k Plan with a Society match of up to 6% based on employee contributions.
The Society for Corporate Governance is a national organization of more than 3,750 corporate governance professionals dedicated to shaping governance and empowering governance professionals through education, collaboration, and advocacy. As a non-for-profit organization (Section 501(c)(6)), our role is to serve our members by providing practitioners with the knowledge, skills, and tools to promote effective governance to foster long-term shareholder value.
Founded in 1946, the Society for Corporate Governance, Inc. (the "Society") is principally composed of corporate secretaries and other executives in governance, ethics, and compliance functions at public, private, and nonprofit organizations, as well as law firms, consulting firms, and other members of the governance community. Members are responsible for supporting boards of directors and executive management in matters such as corporate governance, board practices, compliance, sustainability, regulation and legal matters, shareholder relations, and subsidiary management.
The Society provides members with the knowledge and tools to advise boards and executive management on corporate governance, regulatory, and legal deve...lopments, investor engagement, and ESG/sustainability issues. The Society’s committees, chapters, in-person and online events, and community platforms enable members to network and share information, ideas, and resources. The Society and its members engage with policy makers at the SEC and other regulatory bodies, listing exchanges, and Congress on significant governance, securities law, and sustainability-related issues and disclosure.